20+ Years of eProcurement Experience 

making Elcom the right choice for helping you to implement eProcurement systems

 

Services - Buyers

buyer services

 

Elcom supports the implementation and effective use of Elcom’s PECOS eProcurement system, including assistance with integration into an organization’s existing systems and infrastructure. Our key aim is to rapidly and effectively enable client business processes within the system, help them to become proficient with the system through training and support, and assist them in achieving the savings and improvements they are looking for from ongoing use of the system. Our key areas of service expertise include:

Procure-to-Pay Process

Designed to provide organizations with control and visibility over the entire life-cycle of a purchasing transaction – from the way an item is ordered to the way that the final invoice is processed. Elcom’s expertise in procure-to-pay integration extends beyond software integration and includes thorough consulting work designed to maximize the efficiency of your procurement process and provide ongoing support for these processes

Purchasing Controls

In order to achieve appropriate controls and lasting results, Elcom works with clients to adopt effective processes around:

  • Establishment of appropriate user controls and user rights models
  • Implementation of budget tracking and budgetary controls within the procure to pay system
  • Design and implementation of workflows for approval and routing of purchasing transactions, documents and attachments
  • Controls for use of Purchasing Cards

Purchasing Analysis

Assistance with use of Elcom’s extensive set of reporting tools for analysis of spend, purchasing controls, and audit logs

eTendering and eAuction 

Consulting services to help establish and run:

  • Electronic Requests for Information and Requests for Proposal
  • Electronic auctions and reverse-auctions to help buy or sell goods and services on-line through engaging on bids from multiple parties over the internet 

These consulting service also include locating potential suppliers and buyers, vetting them, inviting suitable parties to participate, and managing ongoing participation to ensure the auction is properly supported and best result are obtained

Invoice Processing Automation 

Elcom provides tools and services to support the automated receipt, processing and matching of invoices received from suppliers – including notification and messaging around mismatches and other errors which are outside of established tolerances and terms

Legacy Systems Integration 

During the procurement cycle, it may be desirable to exchange information between Elcom PECOS and other systems within an organization to avoid repetition of data entry and leverage valuable information held outside of PECOS. Elcom supports many interface points to facilitate a completely automated process for the import and export of data